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Consider how much time you want to spend watching your favorite shows.
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How to Make a Calendar in Notion
By Lee Stanton Lee Stanton Author Lee Stanton is a versatile writer with a concentration on the software landscape, covering both mobile and desktop applications as well as online technologies. Read more • Edited by Cassandra McBride Cassandra McBride Editor With over eight years of experience, Cassandra specializes in editing and technical writing. In her previous role as a technical consultant, Cassandra was responsible for writing user guides, training materials, and other documentation to support the new systems. Read more November 17, 2022
Productivity software – Notion – is used for tracking and monitoring tasks, projects, and storing your online documents. Notion calendars are, in essence, databases that make it easier to see your information organized by dates. If you want to know how to create a Notion calendar, we’ve outlined the steps in this article.
We’ve also described how you can create a weekly calendar, customize your calendar, and create different views when using Notion via desktop.
How to Make a Calendar in Notion?
To create a calendar view of an existing Notion table:
- Launch Notion and go to the table where you want to insert a calendar.
- Click + New Page in the lower left corner.
- Click Calendar in the menu.
- Choose + New Database to insert a full calendar.
- You will now have a full-view calendar.
You can also convert a table to a Calendar. Here’s what to do:
- Click on the three-dot icon on the top-right of your table’s title.
- From the view menu, click Layout.
- Select the “Calendar” view option.
- Your calendar view will display your tasks by date.
How to Make a Weekly Calendar in Notion?
To make a weekly planner template using the board and calendar view combined:
- Launch Notion and create a board database view by entering “/board.”
- Open “Card 1,” then click on “Status.”
- Click Edit Property.
- Change the “Select” property to “Multi-select” by clicking on “Select” > “Multi-select.”
- Then enter all the days of the week by clicking on the “Empty” field to the right of “Status.”
- These will be the titles of the boards to move your tasks.
- To delete the options automatically included – “Not started,” “In progress,” and “Completed.” Click on them, then on the three-dotted icon that appears, and select “Delete” > “Remove.”
- To display the day, click on “Status” and enter “Day,” then “Multi-select” > “Select.”
- Click the three dots next to any pre-populated information and click Delete.
- Type your days of the week. Then, click the three-dot icon to color-code them.
- To change the assigned column into a date column, click on “Assign” > “Person” > “Date.”
- Click on the “Empty” field to the right of “Assign” and select the date.
- Click on “Assign” and enter “Week Beginning.”
- Because we can’t use a select property to change a date, we’ll use a formula to see the task in a calendar view:
- Click on “Add a property” and name the property “Date,” select “Text” under the Property Type.
- Select “Formula,” then click on the “Empty” field to the right of the ‘Date” property.
- Click on the “Day” property. prop (“Day”) will appear in the “Type a formula” text field at the top.
- Next to prop (“Day”) enter == (two equals signs) Tuesday”).
So it reads:- prop (“Day”) == Tuesday”)
- prop (“Day”) == Tuesday”)
- Now we need to add one day to the date column that we’ve put in as “Week Beginning;” otherwise, it will always be Monday. For Tuesday, we’ll add one day to the original date. To do this:
- Type in ?dateAdd(prop( “Week Beginning” ) ,1, “days”) : prop(“Week Beginning”)
- With this, we are asking, if the day is “Tuesday,” then add one day to the “Week Beginning,” if it’s not “Tuesday,” then use “Week Beginning:”
Altogether it reads: - prop (“Day”) == Tuesday”) ?dateAdd(prop( “Week Beginning” ) ,1, “days”) : prop(“Week Beginning”)
- With this, we are asking, if the day is “Tuesday,” then add one day to the “Week Beginning,” if it’s not “Tuesday,” then use “Week Beginning:”
- Then select “Done.”
- Click on “Tuesday,” and you’ll see that “Date” has changed to Tuesday’s date.
- This formula will only work for Monday and Tuesday – for the rest of the week:
- Click on “Tuesday,” and you’ll see that “Date” has changed to Tuesday’s date.
- Click on the Date to open the Property window.
- Then copy the following:
prop (“Day”) == Tuesday”)?dateAdd(prop( “Week Beginning” ) ,1, “days”) : part of the formula.
- Paste it in before the following:
prop(“Week Beginning”) part.
Altogether it reads:- prop (“Day”) == Tuesday” ) ? dateAdd(prop( “Week Beginning” ) ,1, “days”) : prop (“Day”) == Tuesday”) ? dateAdd(prop( “Week Beginning” ) ,1, “days”) : prop(“Week Beginning”)
- prop (“Day”) == Tuesday” ) ? dateAdd(prop( “Week Beginning” ) ,1, “days”) : prop (“Day”) == Tuesday”) ? dateAdd(prop( “Week Beginning” ) ,1, “days”) : prop(“Week Beginning”)
- Replace the second “Tuesday” with “Wednesday.”
- Replace the second ,1, “days”) part with “ 2 .”
Altogether it reads:- prop (“Day”) == Tuesday”) ? dateAdd(prop( “Week Beginning” ) ,1, “days”) : prop (“Day”) == Wednesday”) ? dateAdd(prop( “Week Beginning” ) ,2, “days”) : prop(“Week Beginning”)
- prop (“Day”) == Tuesday”) ? dateAdd(prop( “Week Beginning” ) ,1, “days”) : prop (“Day”) == Wednesday”) ? dateAdd(prop( “Week Beginning” ) ,2, “days”) : prop(“Week Beginning”)
- Repeat steps 18 – 21 with the following:
- “Thursday” add 3 days
- “Friday” add 4 days
- “Saturday” add 5 days
- “Sunday” add 6 days
- “Thursday” add 3 days
- Then select “Done.”
How to Delete a Calendar in Notion
If you made a mistake and need to remove a calendar in Notion, you can. Here’s how:
- Open Notion and navigate to the page with your calendar.
- Click the three-dot icon.
- Click Delete View.
How to Add a Calendar to an Existing Page
If you want to insert a calendar to a page, here’s what to do:
- Open the Notion page where you need to insert a calendar.
- Click to insert text. Then, type /calendar.
- Select one of the options on the right.
Additional FAQs
Here are the answers to more of your questions about Notion calendars.
How Do You Create a Calendar View in Notion?
To create a calendar view of an existing Notion table:
1. Launch Notion and go to the table you wish to create the calendar view.
2. Ensure your table has at least one date column.
3. Click on the “Add a view” button on the top-left of your table’s title.
4. From the view menu, enter the name of your view.
5. Select the “Calendar” view option.
6. Then click on the “Create” button.
· Your calendar view will display your tasks by date.
How Do You Make a Custom Calendar in Notion?
You can customize your Notion calendar in the following ways:
By Editing Properties
To define your calendar, you can use as many properties as you wish to display the information you require and provide context:
1. Add a new card to your calendar and click on “+ Add a property” from the page that opens. Or, from the top of your calendar, click on “Properties” > “+ Add a property.”
2. Name the property and choose its type via the “Property Type” menu.
3. To remove or copy a property, to the left of it in the “Properties” menu, click on the **⋮⋮** icon for the property options.
By Moving and Stretching Cards
You can rearrange the cards on your calendar by dragging and dropping:
· Select and long-press any card to drag and drop to any day on your calendar.
· To span a card over several days:
1. Hover over its right or left edge.
2. Then click and drag it in either direction to expand it.
By Displaying, Hiding, and Ordering Properties
You can decide which properties you wish to display on your calendar cards. E.g., type of assignment or priority status etc.:
· Select “Properties,” then click on the switches beside the properties in your database to hide or display them.
· Use the **⋮⋮** icon to rearrange the order the properties display on your calendar cards by dragging them up or down the “Properties” menu.
How Do You Add an Event to a Calendar in Notion?
You can add a new card for an event to your calendar in the following ways:
• To create a new event on a particular day, hover your mouse over the day, then click on the “+” that appears.
• To create a new card on the day[s] you’ve specified via the date property your calendar uses, click on the “New” button from the top-right.
• You can span an event over more than one day by hovering over the right or left edge of the card, then drag to expand in the required direction.
How Do You Edit a Calendar Entry in Notion?
To edit a calendar entry:
1. Select the entry you wish to edit from the calendar view.
2. The Notion page for the entry will display.
3. Make your changes; they will be saved automatically.
How Do You Edit a Calendar View in Notion?
To create a different view of your calendar:
1. Launch Notion and access your Calendar.
2. Click on the “Add a View” option from the top left of the calendar.
3. Select the view you want from the drop-down list of options.
4. Give your new view a name, then hit “Create.”
To create views showing the different filters applied to your calendar:
1. From the “Content Calendar” page.
2. Click on the downward pointing arrow next to your newly created calendar view.
3. Select “Add a View” > “Calendar,” then enter its name and “Create.”
4. Select the “Filter” option from the “Properties” options towards the right.
5. Click on “Add Filter.”
6. Click on the “Name” downward pointing arrow to select the filter name.
7. Then click on the “Select an Option” downward pointing arrow to select the filter option.
To switch between your different calendar views, click on the downward pointing arrow just above your calendars on the left for the “View menu.”
Productivity Increase With Notion Calendars
The Notion application offers project management features like databases, Kanban boards, calendars, etc., to help with productivity and knowledge management. The calendars useful for a birds-eye-overview of your timelines for launches, projects, and all your important dates.
Now that we’ve shown you how to create a Notion calendar, customize it, and set up different calendar views, has using the calendar helped to improve your productivity? What do you like and dislike about Notion calendars? We’d love to hear about your experience using Notion; let us know in the comments section below.
Как создать расписание в Notion. Подробное руководство
ssobolevski Опубликовано 05.05.2023 04.07.2023 4 мин. чтения
Если вы ищете удобный способ создания расписания, то Notion может быть идеальным решением для вас. В этой статье мы расскажем о том, как создать расписание в Notion с помощью простых шагов. Мы рассмотрим несколько ключевых функций Notion, которые помогут вам создать эффективное и гибкое расписание.
Введение
Notion — это мощный инструмент, который позволяет создавать различные типы документов, включая расписания. Он предоставляет широкие возможности для настройки и организации информации, что делает его идеальным для создания и управления расписаниями.
Шаг 1: Создание базы данных для расписания
Первым шагом в создании расписания в Notion является создание базы данных. Чтобы создать базу данных, следуйте этим простым инструкциям:
Создание новой базы данных
- Откройте Notion и выберите страницу, на которой вы хотите создать базу данных.
- Нажмите на кнопку «Добавить блок» и выберите «База данных».
Отлично, ваш календарь готов, теперь давайте добавим задачу в календарь
Шаг 2:Добавляем новую задачу в календарь
- Для того что бы добавить задачу в наш календарь, необходимо навести курсор на любой день и нажать на +
- Далее в свойстве датыдобавляем дату окончания и включаем отображение времени
Теперь нам необходимо поменять формат даты и поставить формат времени 24 часа. Для этого нажимаем на кнопку формат даты и времени как показано на картинке ниже
выбираем формат даты Day/Month/Year, а формат времени 24 часа
Далее необходимо добавить чекбокс для завершения нашей задачи
- Добавляем новое свойство нажатием на кнопку Add a propperty
- Далее из выпадающего списка выбираем пункт Чекбокс
- Теперь давайте его переименуем и назовём «Завершено»
Здорово! Теперь нам осталось добавить последнее свойство — время
Это свойство будет нам показывать интервал совершения задачи и мы сможем видеть сколько времени нам необходимо для завершения той или иной задачи. Поскольку в Notion нельзя добавить в календарь такой интервал времени, мы будем пользоваться формулой. Итак, приступим:
- Добавляем новое свойство — Формула
- Теперь вставляем туда нашу формулу, код написан ниже
Добавляем свойства в календарь
Здорово! Теперь у нас есть все необходимые свойства, осталось добавить их в наш календарь. Для этого:
- Нажимаем на три точки справа в календаре и нажимаем Свойства
- Теперь кликаем на «Показать свойство» (глазик). Нам нужны время и завершено
Супер! У нас должно получится так:
Давайте немного украсим нашу задачу добавив иконку, для этого нажимаем на задачу и сверху при наведении появится пункт add icon
Можно добавить Emoji, иконки из Notion или загрузить свои иконки
Шаг 3:Дублируем задачу
Когда все готово, можно дублировать и переименовывать нашу задачу. Так быстрее всего создавать новые дела на день, месяц и неделю. Просто скопируйте, добавите название, поставите дату
Шаг 4:Создаем вид календаря на неделю
По умолчанию в Notion календарь создаётся с видом на месяц, но иногда такой вид не совсем удобен. Поэтому давайте сделаем отображение нашего расписания в Notion с видом на каждую неделю.
Calendar view
Calendars let you visualize how database items connect to certain dates. Use one when you want a bird's-eye view for important launch dates, multi-day events, or even projects spanning multiple months ��️
- Create a calendar
- Full-page calendar
- In-line calendar
- Add calendar view to a database
- Cards: pages in calendar view
- Open a card as a page
- Customize page
- Add cards
- Card options
- Customize your calendar
- Weekly view
- Show another month
- Edit properties
- Move & stretch cards
- Display, hide & order properties
- Switch between calendars
- Start your week on Monday
- Database view features
- Filter your calendar
- Search your calendar
- Link to your calendar
Create a calendar
Calendars show when your database items are scheduled to take place. To use one, your database must contain a Date property. There are several ways to add a calendar to Notion:
Full-page calendar
Create a new page in your workspace.
Click on Calendar in the grayscale menu provided.
In-line calendar
If you want to create a calendar inside another page:
On a new line, type /Calendar view and press enter .
Now when you go back to your original page, you'll see this calendar nested inside.
Note: Expand in-line databases to full-page by clicking ⤢ at the top right. Hover over the top of your database to see its option menus. Click ••• to see the Properties , Filter , and Sort options.
Add calendar view to a database
You can add a calendar to an existing database to view its data in that format. Learn more about views here →
Click + Add a view or the name of the current view at the top left of your database.
Select Calendar from the dropdown menu, and give it a name in the text box.
Click Create and your brand new calendar will pop up.
You can still toggle back to other views using that same left dropdown.
Cards: pages in calendar view
Open a card as a page
Database items appear on your calendar as cards spanning just one or multiple days. Click to rename them, configure properties, and add page content within.
Just click on any card to open it as a page.
It'll open in preview mode. Click Open as page at the top left to make it full-page.
You'll see all your properties organized at the top.
Click on the property name to edit it or its type.
Click in the property field to edit its content.
Reorder properties by hovering and using the ⋮⋮ to drag and drop them up or down.
You can also add a new property to your timeline by clicking ••• then clicking Properties and + New property .
Under properties, there's space for comments that will be attributed to you.
The body of the page can be edited just like any other Notion page. Add whatever content blocks you want, including in-line databases.
Customize page
When you open any page, you have the ability to change how it looks in a few ways that go beyond typography and text size.
Click ••• at the top right of any open project page, then Customize page .
You'll see a menu to edit the appearance of Backlinks and Comments , as well as Properties .
For backlinks, choose to show them expanded in the body of your page or in a popover.
For comments, choose to show them expanded or hidden in the page body.
For properties, rearrange them using the ⋮⋮ icon, and choose whether to always show them, always hide them, or only show them when in use.
Note: Backlinks show you what other pages this page is linked to across your workspace. Learn more about backlinks here →
Add cards
There are several ways to add a new card to your calendar.
Click the + icon that appears when you hover over any day. This creates a new event on that day.
Click the blue New button at the top right. This creates a new card on the day or days you specify in the date property your calendar is using.
Once you add a card to a date, you can stretch it to span more than one day. Hover over the right or left edge of the card, then drag to expand in that direction.
Note: You can include multiple date properties in a database — for instance, one due date property and one launch date property.
When you have multiple date properties, you'll see the option to switch between them at the top.
Let's say you don't fill in the date property being shown by your calendar. You'll see a new menu called No [date property] appear at the top.
In the example above, it's called No Launch Date or No Due Date .
Clicking on this will let you see and view the pages in your database that haven't been assigned a date in the chosen property.
Card options
Right click on any card to bring up this menu of options:
Delete : Deletes the card.
Duplicate : Creates an exact copy of the card below it.
Copy link : Copies an anchor link to that specific card to your clipboard.
Rename : Lets you rename the card without opening it.
Move to : Lets you move the card to another workspace or page (where it will show up as a sub-page).
Edit property : Brings up a menu with all your calendar's properties. Click the one you want and then click the new value for it.
Tip: You can apply these actions to multiple database pages at once. Just select all the pages you want to modify. Then, right click or use the shortcut cmd/ctrl + / to edit properties in bulk!
Customize your calendar
You can modify your calendar in a few different ways. Change its properties and appearance.
Weekly view
To get a more specific view of your calendar, you can display your pages as weeks instead of months:
Click ••• in the top right of your database, then Layout
Click Show calendar as and then select Week
Show another month
Notion calendars display in monthly format. Skip back to a past month or ahead to a future month in one of two ways:
Click the < or > arrows surrounding the word Today at the top right of your calendar.
Scroll down infinitely and you'll see the months advance at the top left of your calendar. (You can't scroll up to go back in time.)
Note: Your calendar will remember which date range you were viewing last. Next time you open the page, that's the range you'll see.
Edit properties
Every calendar is defined by a set of properties you create. You can add as many as you want to capture all the information you need. Here's how:
Add a new card to your calendar, and in the page that opens, choose + Add a property .
Or click Properties at the top of your calendar, then + Add a property .
Give that property a name and select its type from the Property type menu.
To delete or duplicate a property, just click on the ⋮⋮ icon to its left in the Properties menu and those options will pop up.
Move & stretch cards
Rearrange cards on your calendar with drag-and-drop.
Click and hold any card to drag and drop it to any other day on your calendar.
Have your card span multiple days by hovering over its right or left edge, clicking and dragging to expand it in either direction.
Display, hide & order properties
You can choose which properties you want displayed on the front of the cards on your calendar. For instance, show priority status, who is assigned, the type of assignment, etc.
Click Properties and then click the switches next to the properties in your database to hide or show them.
Rearrange the order they display on your calendar cards by using the ⋮⋮ icon to drag them up or down in the Properties menu.
Switch between calendars
If you have multiple date properties in your database, you can view separate calendars for each of them.
At the top of your calendar, you'll see a menu called By [property name] .
Click it to switch between calendars for each of your date properties.
You can also open this option from the ••• menu. Select Calendar by .
Start your week on Monday
Depending on where in the world you're located, all of your Notion calendars will start their weeks on Sunday or Monday. You can also change this setting:
Click on Settings & members then Language & region .
Switch the Start week on Monday toggle on or off accordingly.
Database view features
Filter your calendar
View only the cards that fit certain criteria, depending on what you need.
Click Filter at the top right of your calendar.
Choose which property you want to filter by from the dropdown.
Choose the condition you want to use, i.e. Contains , Does not contain , etc.
Define the value of the property you want to see, i.e. a specific tag or assignee.
You can add multiple filters at once this way too!
Remove filters by clicking the X next to them in the Filter menu.
Search your calendar
You can search for specific content in your calendar.
Click Search at the top right and type the word(s) you're looking for in card titles or property values.
You'll see your calendar change in real-time to only show cards that fit that criteria.
Link to your calendar
You can copy an anchor link to this specific view of your calendar so you can share it elsewhere.
Click the ••• icon at the top right of your calendar.
Click Copy link to view and the URL will copy to your clipboard so you can share it.
Templates: Here are some use cases for calendars from our team and the Notion community!
How can I turn a full-page database into an in-line database?
To turn a full-page database into an in-line database, you can just drag the database into another page in the sidebar, which will turn it into a sub-page.
Then click the ••• button at the right of the title of the subpage, and go to Turn Into Inline in the dropdown menu to turn it into an in-line database.
To turn it back into a full-page database, you can click and drag the in-line database back into your sidebar.
How can I tell which pages in my database contain comments?
If you add a comment in the discussion section of a timeline project page, or anywhere in the body of the page, you'll see a word bubble appear in that row of the table portion of your timeline with the number of comments it contains. If you hide the table, you cannot see whether projects contain comments at a glance.
How can I integrate a Notion calendar with my Google/Apple/Microsoft calendar?
You can use our API (currently in public beta) to integrate external platforms with Notion! Check out our developer hub to get started.
We also support the ability to embed a view-only Google Calendar into Notion if you're embedding from the same email address that you're using with your Notion account.
Any way to set a default date format for the date property?
Not at the moment, unfortunately. It’s definitely something we want to support in the future, though. We appreciate your patience while we make our way though our to-do list! ��
Can I have calendars start on Monday instead of Sunday?
Yes! This setting is automatic based on your region, but you can turn it on manually in the Language & region tab of Settings & Members in the left-hand sidebar. This will apply to every calendar in your Notion account.
Any way to see a daily/yearly view instead of the monthly view?
There's a daily view on mobile that you can access by tapping on any date in your calendar, or you can use our Timeline view, which allows you to display timescales from hours all the way to years!
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Gallery view
Gallery view is the best way to display databases with visual components, like mood boards, office directories, virtual recipe boxes, and more ��️